Overview of the Pilot Project Process

Step 1 - Application for funding. Applications for funding can be submitted electronically via this site. Receipt of applications will be acknowledged by letter from the UBCM Program Officer. A BCeID is required to submit an application for funding. It is strongly recommended that funding applications are coordinated with the local MOFR fuel management representative.

Step 2 - Application review. Submitted applications for funding are reviewed by UBCM and MOFR Fuel Management staff against specific program criteria. Communities may be contacted to provide additional information or clarification.

Step 3 - Application approval. If the application meets all of the criteria for the Program, a letter of approval will be sent to the community by the UBCM Program Officer, confirming the availability of funds for use as described in the funding application. Note that once approved, any changes or variations to the project must be approved, in advance, by the UBCM Project Manager, or disbursement of funds will not be approved. Funds are not transferable to other projects.

Step 4 - Community completes the pilot project. The community may now commence work on the pilot project. A final report will be required as evidence of project completion, and must be submitted electronically by way of this site.

Step 5 - Pilot project review process. Completed pilot project reporting is reviewed by UBCM and MOFR Program staff. This review will ensure that all reporting criteria has been met. Clarifications and additional information may be requested by the Program Officer prior to finalizing the project. A letter verifying funds expended on the project will also be required.

Step 6 - Project payment. Once the pilot project reporting has been finalized, final payment will be issued to the applicant. The final reporting associated with your project will be posted publicly on this site as a legacy for other communities.